Staffkin
Hiring and onboarding tool for small Canadian businesses, with a 357-question interview library and an AI HR assistant built in.
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Staffkin is the clearest fit for Canadian businesses with fewer than 50 employees who want a single place to prescreen, interview, score, and onboard without stitching together separate tools. Its Canada-specific compliance layer (provincial TD1, WHMIS, province-specific letters via Hollis) is genuinely hard to find at this price point, though the free plan caps you at one open job and five candidates, which is tight even for occasional hiring. Teams that need deep ATS integrations, high-volume recruiting pipelines, or US-market compliance should look elsewhere.
What is Staffkin?
Staffkin is a hiring and onboarding kit for Canadian businesses with 1 to 50 people. Type a role and AI drafts a prescreen and interview guide from a library of 357 questions, with follow-ups and a 1 to 5 scoring guide for each. Email prescreens, score interviews on a phone or printed PDF, compare candidates side by side, run consent-first reference checks and work through a Canadian onboarding checklist (provincial TD1, WHMIS, 30/60/90-day check-ins). Hollis, the AI HR deskmate, tracks HR deadlines and drafts province-specific letters for your approval; nothing goes out until you approve it. AI never reads answers, scores or ranks candidates. Data stored in Canada. Free for your first job; paid plans from $19 CAD/month.
How we scored Staffkin
Capability scores 18 because the Canadian compliance depth (provincial TD1, WHMIS, province-specific letters) and the 357-question structured interview library are genuinely differentiated for the target market, but the most-marketed AI feature (Hollis) is locked behind a separate sales process, and there are no self-serve ATS integrations at any paid tier below Enterprise. Ease of use scores 19 because the free-forever entry point, no-card-required signup, and PDF-based scoring that works on a phone or printed sheet suggest low onboarding friction for non-technical users. Value scores 17 because the free plan's one-job, five-candidate cap pushes even light users to $19 CAD/month quickly, and the Hollis AI assistant that anchors the product's marketing requires a custom-priced demo rather than being available on any self-serve plan. Delivery scores 14 because there is no public review coverage to validate claims, the most prominent AI feature is not accessible without a sales call, and social media presence could not be confirmed, all of which make it difficult to assess whether the product delivers on its promises for a typical buyer.
Pros and cons
What we liked
- Canadian compliance depth is built in from day one: provincial TD1 forms, WHMIS, and province-specific letter drafting via Hollis are not add-ons but part of the core product, which no US-centric ATS at this price point matches.
- The 357-question library with per-question scoring guides means even a first-time hiring manager can run a structured interview without HR training, and the AI drafts the guide from a role description rather than requiring manual question selection.
- One-time add-on purchases (a single reference check for $9 CAD, 50 AI credits for $5 CAD) let infrequent hirers pay only for what they use without committing to a monthly subscription.
Where it falls short
- The free plan allows only one open job and five candidates per job, which is genuinely restrictive: a business posting two roles simultaneously is immediately pushed to the $19/month Starter tier even if they need nothing else the tier offers.
- ATS and HRIS integrations (Workday, BambooHR, ADP, Ceridian Dayforce, Wagepoint) are available only on Enterprise plans, which require a custom scoping call. There is no self-serve integration path for mid-sized teams.
- The Hollis AI HR assistant and the broader HR Suite (payroll, disability management, employee records) are not included in any self-serve plan; they require a separate demo and custom pricing, so the most-marketed AI feature is effectively behind a sales call for most buyers.
Key features
Staffkin pricing
Free plan at $0 CAD forever (1 open job, 5 candidates per job). Starter at $19 CAD/month (3 open jobs, unlimited candidates, 10 reference checks, 10 AI credits). Team at $49 CAD/month (unlimited jobs, 3 team members, 50 reference checks, 50 AI credits). Business at $99 CAD/month (10 team members, unlimited reference checks, 150 AI credits, custom logo on PDFs). Enterprise pricing is custom and scoped per team. All prices in Canadian dollars. Add-ons available without a subscription: single reference check at $9, five reference checks at $35, one AI guide at $4, 50 AI credits at $5.
| Plan | Price | Who it is for |
|---|---|---|
| Free | $0 | 1 open job, 5 candidates per job, full 357-question library, prescreens by email (10/day), interview scoring and comparison, PDFs and fillable PDFs, onboarding checklists. Reference checks at $9 CAD each. Staffkin branding on all PDFs and forms. No AI credits included monthly. |
| Starter | $19/month (CAD) | 3 open jobs, unlimited candidates, 10 reference checks per month, 10 AI credits per month (enough for 1 AI-drafted guide), 100 emails per day. Small optional footer credit on PDFs. Everything in Free. |
| Team | $49/month (CAD) | Unlimited open jobs, 3 team members, 50 reference checks per month, 50 AI credits per month (about 5 AI guides), 200 emails per day. Small optional footer credit. Everything in Starter. |
| Business | $99/month (CAD) | 10 team members, unlimited reference checks, 150 AI credits per month (about 15 AI guides), 400 emails per day, your logo on PDFs, emails, and forms. Everything in Team. |
| Enterprise (Staffkin HR Suite) | Custom (by team size) | Hollis AI HR assistant, payroll, disability management, employee records, ATS/HRIS integrations (Workday, BambooHR, ADP, Ceridian Dayforce, Wagepoint), Google Workspace and Microsoft 365 calendar connections, SSO, data export by CSV or API, custom question libraries, multi-location and franchise setups, invoiced billing. Requires a demo. |
Pricing reflects what we saw at time of review (2026-10). Always confirm current pricing on the tool's own site.
Who should use Staffkin?
A solo founder or office manager at a Canadian company with 5 to 50 employees who hires a few times a year will get the most out of Staffkin. The structured interview guides and scoring PDFs solve a real problem for managers who interview candidates inconsistently, and the Canadian onboarding checklist removes the guesswork around provincial paperwork. The Starter plan at $19 CAD/month covers three open jobs simultaneously, which is enough for most small employers.
Multi-location Canadian businesses or staffing agencies that need more than 10 team members hiring concurrently will need the Enterprise tier, which requires a demo and custom scoping. If your primary need is customer relationship management or lead tracking rather than hiring workflow, Staffkin is the wrong tool entirely. US-based employers, or any team that needs out-of-the-box integrations with Workday, BambooHR, or ADP without an Enterprise contract, should look at a general-purpose ATS instead. Within this directory, Maxdesk is a better fit if your immediate pain point is customer support ticketing rather than hiring.
Skip it if: High-volume recruiters or US-based teams needing ATS integrations out of the box.
Staffkin alternatives
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Frequently asked questions
Is Staffkin only for Canadian businesses?+
The product is built around Canadian compliance requirements: provincial TD1 forms, WHMIS, and province-specific employment letters drafted by Hollis. US-based employers would not benefit from these features and would find the Canadian-dollar pricing an added friction point.
What does an AI credit actually buy me?+
Drafting a full AI interview guide costs 10 credits. Rewriting a single question costs 1 credit. The Starter plan includes 10 credits per month (one guide); the Business plan includes 150 (about 15 guides). Credits can also be purchased as one-time add-ons: 50 credits for $5 CAD, or a single guide for $4 CAD.
Does the AI read or score candidate answers?+
No. Staffkin explicitly states that AI never reads answers, scores, or ranks candidates. The AI is used only to draft interview guides and, via Hollis, to draft HR letters that a human must approve before sending.
Can I run reference checks without a paid subscription?+
Yes. A single reference check costs $9 CAD as a one-time purchase on any plan, including the free tier. A pack of five costs $35 CAD. These one-time purchases never expire and are consumed before any monthly plan allowance.
Where is my data stored?+
Staffkin stores data in Canada, which matters for Canadian employers subject to provincial privacy legislation.
How do I get Hollis and the full HR Suite?+
Hollis, along with payroll, disability management, and employee records, is part of the Staffkin HR Suite, which is a separate product from the self-serve plans. It is priced by team size and requires booking a demo; it is not available as a self-serve upgrade.
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